Administrative Coordinator Full Time

Administrative Coordinator

See yourself at Wallenius Wilhelmsen. We collaborate, we care, we challenge every day to keep the world in motion and transform logistics into a zero- emissions, carbon-free industry. Join us and make it happen!

Responsibilities

Reception, General Affairs & Office Administration:

• Receiving all the office visitors & guests.
• Meeting arrangements/supports.
• Attending the Door, guests/visitors.
• Attending telephone calls.
• Co-ordinating with utilities & maintenance services.
• Arranging office stationaries and other supplies.
• Booking Couriers.
• Payment of office broadband Bills & other statutory renewals and payments.
• Co-ordination with our associates and verifying office staff bills and sharing statement with WW finance team.
• Travel arrangements for guests.
• Ordering and Distribution the calendars/giveaways.

Freight Outstanding Management

• Sending monthly outstanding report to agents and follow up with respective agents in each port for freight outstanding remittances.
• Co-ordinating with WW accounts receivable team related to freight outstanding.

Booking & Documentation

• Generating quotes in software and sharing with customers.
• Acting as bridge between the inhouse technical team and respective port agents requirement/technical issues related to software.
• Assisting in creation of booking in the software and attending queries related to booking/BLs.

Coordination With Account Team

• Coordinating/processing/communication for issues between company’s account team and local sponsor company.
• VAT / Tax / Sudden or Unexpected cash and expenses processing / Information check and updates by government policies and regulations.

Coordination with Documentation team

• Correcting discrepancies on cargo manifest(B/L) for M.E./Africa regions.
• The coordination between company’s documentation teams and agents in PODs for Customs clearance, other requirements for Customs and on-time arrival notice to customers.

Qualifications

WHAT YOU’LL NEED

• Fluent English communication skills including reading, writing and speech.
• 1-2 Year’s experience in Shipping, Forwarding Management or as a Logistical Co-Ordinator.
• Good IT skills including excel, databases, and strong exposure to Internet services and Portals.
• Ability to read and understand all Local Logistical instructions.
• Degree in business administration, logistics or related field preferred.
• Have or can obtain a UAE driver’s license.