Executive Assistant Full Time

Responsibilities Include

• Provide administrative support to the office of the two leaders
• Book all aspects of global travel including flights, cars, hotels and private flights as needed
• Strong calendar management experience to seamlessly manage multi time zones for travel and scheduling of meetings.
• Maintain all calendar entries and changes accurately and efficiently
• Prepare, process and submit expense reports
• Prioritize and coordinate meeting requests in line with both internal and external business objectives
• Coordinate onsite logistics for all meetings
• Partner with assistant community, global events, IT, and security teams
• Maintain a high level of confidentiality around all matters
• Create and maintain shared assets (e.g. contact lists)

Qualifications

• A minimum of 5 years of Sr. Executive Administrative Assistant experience supporting C suite leaders required, preferably in a large, matrixed MNC.
• Arabic speaker preferred, Dubai based
• Minimum degree qualification
• Excellent in Microsoft Office products (Word, Excel and PowerPoint
• Demonstrate excellent written and verbal communication skills; comfortable communicating with senior executives and external business contacts
• Maintain confidentiality to the highest degree and discretion in all circumstances
• Ability to organize, prioritize and multitask utilizing effective time management skills
• Meticulous attention to detail
• Strong understanding and cultural awareness of the Middle East environment
• Ability to perform in a fast-paced environment