EXECUTIVE SECRETARY Full Time

Job Outline

• Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department’s attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.

Qualifications & Experience

Administration. General administration : 3+ Years

Secretarial Qualification Preferable

12 Years schooling or equivalent :

• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.