ADMINISTRATIVE ASSISTANT Full Time

Job Description

Key Accountabilities

• To create and maintain various documents and records related to manpower request admin and time keeping as required.
• Preparing the Five week plan.
• Preparing Daily Manpower Distribution Plan / Subcontractors Record.
• Preparing Yard Manpower Summary Graphs.
• Hiring of subcontracted equipment/services, receiving, checking & submitting invoices for approval by Production Director.
• Handling all incidental matters relating to subcontracted equipment/service hire.
• Source and register New local subcontractors.
• Preparing requirements for weekly Department Manager’s Meeting & Monthly Cost Meeting.
• Relieving the other administrative assistant/office staff when he is on leave.
• Maintaining Vessels file, correspondences and distribution of e-mails as appropriately.
• Leave plan maintenance of all level employees of the department.Assist in recording the employees appraisal.
• Effective liaison with other trades for smooth operation of manpower supply and time keeping.
• Maintain good working relationship with workers, foremen, supervisors and management.
• Attend any training for any activity required by the department.
• Overall control of timekeeping office, filing and record keeping.
• To request document from HR / Finance as requested by employees.
• Exercise discipline at the work site to prevent absenteeism, unsafe work practices and idleness.
• Ensure that significant information such as resource shortfall / surplus , HR / finance related matters effectively communicated to all as required.
• Perform inspections to ensure that the Jr. Admin Assistant / clerk performance is up to the set standards.
• Follow the day-to-day operations related to own job to ensure continuity of work

Qualification /Experiences & Skill

• Able to handle administrative and secretarial jobs for different sections in the Dept as directed by Supervisor or Dept. Managers. Proficiency use of MS Office applications with good typing skills and ERP application..
• Graduate
• Excellent Interpersonal and communication skills.