Administrative Assistant  Full Time

Company Description

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities.

Job Description

AECOM’s Program Cost Consultancy team in Dubai is seeking a dynamic and organized Administrative Assistant to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.

• • Assist in day-to-day administrative tasks
  • Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
  • Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
  • Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
  • Draft and edit professional emails, letters, and other correspondence as needed.
  • Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
  • Collaborate with project managers and team members to assist in project-related administrative tasks.
  • Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
  • Assist in data entry tasks related to project milestones, timelines, and resource allocation.
  • Generate basic reports and analyses to support project managers in monitoring project progress.

Qualifications

• Diploma in Business Administration, Office Management, or a related field is preferred.
• Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
• As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.