Administrator Full Time NEW

Job Description

• OVERALL OBJECTIVE AND RESPONSIBILITIES

Job Purpose

Provide administrative support to a department working with a wide portfolio of key clients in UAE and ensure that the department runs smoothly. Ensure that Directors, managers and department are fully supported in terms of their administrative requirements.

Major Duties And Responsibilities

Job Code Opening

• Process Job opening codes. Review all related documents and details (JIM, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.)
• Generate JSRs as requested by the project team.
• Make amendments to the project codes as requested by project team.

Billing And Invoicing

• Assist with processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals.
• Ensure timely billing of services, by coordinating with respective engagement managers.
• Carry out any other duties as requested by the HOD/ Administration Lead
• Ensure timely billing of services, by coordinating with respective engagement managers.

Financial Planning And Analysis

• Support FP&A Lead on preparing reports on WIP Debtors
• Follow up with managers on Ageing WIP and Debtors
• Client and Member firm follow up on Ageing invoices.

Risk

• Support the risk team with their daily tasks
• Help creating opportunities and closing it.

Carry out any other duties as requested by the HOD/ Operation Leads

• PROFILE

Education Requirements

• Minimum Bachelor’s Degree Holder

Work Experience Requirements

• Minimum of 1 years’ administrative experience preferably within the UAE.
• Proven Administration experience within an Financial services firm

Knowledge / Technical Skills

Knowledge, skills, mastery of tools and necessary abilities for carrying out activities

1 Proficient in Microsoft Office Applications

2 Excellent Document Management knowledge

3 Excellent analytical and reporting skills

4 Proficient time keeping and organisational skill

Language Skills

Language Speaking Reading Writing Listening

English Fluent Fluent Fluent Exceptional

Interpersonal Skills

1 Honest, trust worthy and reliable

2 Pro-active

3 Ability to multi- task

4 Strong communication

5 Ability to work independently with minimal supervision

6 Excellent Customer service