Executive Assistant Full Time

Job Title: Executive Assistant to the CEO

Location: Dubai, UAE (Head Office near the Airport)

Company: Luxury Promise

Role Summary:

Luxury Promise, a global leader in pre-loved luxury fashion, is seeking a highly skilled and proactive Executive Assistant to support our CEO, Sabrina Sadiq. This role requires a dynamic professional with experience working with CEOs in high-pressure corporate environments, preferably within fashion, luxury, or e-commerce industries.

The ideal candidate must be exceptionally organized, flexible with time management, and comfortable working across multiple time zones. They should have a solid understanding of corporate governance, shareholders, and investors while handling sensitive information with discretion.

This is a fast-paced role that demands strong administrative skills, the ability to manage complex scheduling, and a high level of professionalism in board-level interactions.

Key Responsibilities:

• Executive Support: Provide high-level assistance to the CEO, managing daily priorities, streamlining workflow, and ensuring efficiency.
• Calendar & Time Zone Management: Expertly coordinate international schedules, meetings, and events across multiple time zones, adapting as needed.
• Board & Investor Relations: Prepare board materials, take minutes in board meetings, and liaise with shareholders and investors with a strong understanding of corporate structures.
• Travel & Logistics: Organize complex global travel itineraries, ensuring seamless execution of business trips.
• Meeting Preparation & Documentation: Draft reports, presentations, and meeting agendas; take and distribute board meeting notes with precision.
• Confidential Communications: Act as the primary liaison between the CEO and key internal/external stakeholders, handling confidential correspondence professionally.
• Operational Efficiency: Support business initiatives, coordinate with various teams, and drive administrative excellence within the organization.

Requirements & Experience:

• Experience: Minimum of 5 years in an Executive Assistant role, supporting CEOs in a corporate or high-pressure environment, preferably in fashion, luxury, or e-commerce.
• Corporate & Investor Awareness: Strong understanding of board governance, shareholder management, and corporate finance dynamics.
• Technical Skills: Proficiency in Microsoft Excel, Outlook, and calendar management software.
• Communication: Excellent verbal and written communication skills, capable of engaging with high-profile stakeholders.
• Time Management: Comfortable working with international teams, adjusting schedules based on global time zones.
• Fast Learner: Ability to adapt quickly to the evolving demands of a fast-paced business.
• High-Pressure Resilience: Experience in high-pressure corporate environments, with the ability to stay composed and efficient under tight deadlines.

Performance Metrics:

• Efficiency: Seamless scheduling and prioritization of the CEO’s time across international time zones.
• Stakeholder Engagement: Positive feedback from the board, investors, and internal teams on communication and coordination.
• Attention to Detail: Accuracy in board meeting notes, presentations, and documentation.
• Proactivity: Ability to anticipate challenges, solve problems, and improve workflow.
• Confidentiality & Professionalism: Discretion in handling sensitive business matters.