Executive Assistant Full Time

Job Description

As an Executive Assistant at Nokia, you will play a pivotal role in supporting our C-level executives, ensuring seamless time management and effective communication across the organization. You will manage complex calendars, coordinate high-level meetings, and organize essential travel itineraries. Your contributions will directly impact leadership decisions and drive strategic initiatives. You will work within a dynamic team environment, collaborating closely with other assistants, team members, and leadership to enhance operational efficiency. The work environment is fast-paced, encouraging innovative thinking and problem-solving. You will be empowered to improve processes and bring creativity to the organization of events and presentations. Join us at Nokia, where your organizational skills and proactive approach will help shape the future of communication technology.

How You Will Contribute And What You Will Learn

• Manage and optimize C-level executives’ calendars across multiple time zones to ensure effective time management.
• Coordinate and organize high-profile meetings, including logistics and follow-up activities such as meeting minutes and materials.
• Plan and arrange complex travel itineraries; process related expenses and invoices for accountability.
• Develop and produce engaging presentation materials for internal and external meetings.
• Support cross-functional teams with ad-hoc administrative tasks and streamline communication channels.
• Research and compile special reports, organization charts, and relevant documentation as needed.
• Facilitate business-critical events, ensuring all details support the objectives of the leadership team.
• Drive process improvements within the administrative framework, encouraging efficiency and quality.

Key Skills And Experience

You have:

• Ability to handle information with discretion and confidentiality
• Fluent in English (mandatory)
• Excellent planning and organizational skills for complex calendars across multiple time zones
• Strong attention to detail and quality
• Familiarity with Office 365 tools, MS Teams, and Concur
• Degree (AA, AS, BA, BS) in business or equivalent demonstrated experience

It would be nice if you also had:

• Minimum 2 years of experience in an administration/EA capacity
• Strong documentation and communication skills
• A proactive approach to improving processes and efficiency