Executive Assistant Full Time NEW

Company Description:

Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Complementing our depth of industry expertise and breadth of skills is our sound knowledge of local business environments across the Middle East region. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond. At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services.

Line of Service : Internal Firm Services

Industry/Sector : Not Applicable

Specialism : IFS – Administration

Management Level : Senior Associate

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Job Responsibilities :

Customer

• Diary management Extensive management of online diaries, book appointments and arrange meetings, updates as required
• Ensure Executive/s get to meetings on time with appropriate documentation
• Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available Call management
• Handle and screen calls for Executive/s Take and pass messages to Executive/s in a timely manner

Email Management

• Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary

Client Relationships

• Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
• Assist other EAs during busy periods Internal
• Process Meetings Proactive planning for meetings and follow up actions (documents, papers needed…)
• Organise local internal and external meetings, including organising catering, IT requirements etc
• Meet and greet visitors Partner and Executive general admin Proofread and finalize documents when required i.e. presentations, proposals, letters
• General filing Keeping Executive own contacts databases/business card storage up to date

Learning and Growth

• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role Comply with PwC policies and procedures in all aspects of the role
• Build network of strong working relationships both internally and externally Assist with the organisation of PwC events as needed including dinners and outside events
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed