Sales Administrator Full Time

Company Description

Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 28 properties across the Middle East, Europe and Asia. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences. From the contemporary Maldivian island paradise at Jumeirah Olhahali Island to the art-inspired Jumeirah Capri Palace in Italy and the modern twist on a British classic at Jumeirah Carlton Tower in London, the brand has become synonymous with warm and generous service and the ability to craft distinctive and purposeful experiences that bring joy to guests from across the world.

About the Job:

An opportunity has arisen for a Sales Administrator to join Catering team in Jumeirah Emirates Tower. The main duties and responsibilities of this role:

• Responsible for executing day-to-day administrative tasks within your department. Primary duties will include managing administrative tasks such as record keeping, scheduling appointments, managing databases, responding to enquiries, coordinating and communicating with other department, third party vendors, suppliers and Colleagues as deemed necessary.
• Providing general administrative support such as maintain databases and filing systems, scanning, photocopying, filling etc. thus ensuring that all information is accurate and up to date
• Perform day-to-day administrative tasks, such as scheduling appointments, maintaining records, travel arrangements, and responding to inquiries. Assist with the planning and execution of events, meetings, and conferences
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, purchase orders, agreements, invoices, receipts etc. as deemed necessary in your respective department. Compile, copy, sort, and file records of office activities, business transactions, and other activities in an alphabetical or numerical order or according to your reporting manager instructions, phonetic spelling, or as per your department system
• Assist with the implementation of policies and procedures as cascaded from the reporting manager to improve department efficiency
• Read incoming material and sorts according to file system, distributing to appropriate department/contracts personnel as deemed necessary
• Ensures material received is stamped, maintains a record of material removed, locates, and removes material from files when requested, and traces missing file folders
• Types/writes indexing information on folders and assembles folders as necessary
• Maintain the mail and courier procedures. Monitor, maintain and track office supplies and ordering and distributing new supplies as needed
• Serving as the point of contact for Colleagues, guests and vendors, or acting as the liaison between the departments to ensure all enquiries are handled
• Continually strive to improve the procedures in respective domains.
• Develop and maintain effective working relationship both internally and externally
• Perform related tasks and duties as assigned and deemed responsible by management
• Ensure that high standards of personal hygiene and grooming are strictly observed and followed. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
• Adhere to departmental policies, HSE processes, standard operating procedures, and instructions enabling excellent service delivery in line with Jumeirah standard of excellence.

About you:

The ideal candidate for this position will have the following experience and qualifications:

• 1 to 2 years of experience in administration (preferably within the hospitality industry)
• Adaptable and flexible
• Ability to prioritized time and task efficiently
• Planning and organizing skills
• Negotiating and influencing skills with third party vendors suppliers
• Good knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook