Events Admin Full Time

Job Number: 24180320

Job Category : Food and Beverage & Culinary

Location : JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road, Business Bay, Dubai, United Arab Emirates, United Arab Emirates

Act as a support to the event coordinators, executives and managers

• Administrative event execution as highlighted by the Sr. management of the department. This will vary depending of business needs & department requirements.
• In charge of the (digital) event signage throughout the hotel.
• Prepare weekly ESS reports. Prepare reports & coordinate requirements for the ESS (event satisfaction survey) meeting.
• Handle daily/ weekly tasks to include; preparing the BEO meeting material, daily distribution of event details to the rest of the hotel, managing meal vouchers, weekly Group Resume/ BEO distribution, valet forecast, events overview, business calendar, etc.
• Daily actualization of the event manager’s events by checking the actual revenue in Opera and changing the status to actual in the system.
• Filing of paperwork ( e.g. Post event filing, MRW filing, etc.) according to Marriott Standards
• Handling 15-min training topics, monthly training calendar & timely submission to HR.
• Handling of the purchasing tool, raising Purchase Orders (PO’s), dealing with finance and other system support.
• Handling department payroll
• Designing floor plans in the hotels floorplan tool.
• Handles all the Internal meetings
• Handles External meetings equal to or less than 50 pax/ 50 rooms per night assigned.
• Focus to communicate and deliver outstanding events to the customer.
• Focus on future planning potential problems and/or conflicts from a service/planning point of view and solutions towards them to improve guest satisfaction and planning efficiency.
• Finalize the billing process with Billing team/ accounting.
• Strong intuitive support for the event planning team.
• Guidance and support throughout the event.
• Be available as needed during the event phase for their assigned groups,
• Attend and prepare the daily communication tool; “BEO” meeting.
• Identify up-selling opportunities. Up-sell last minute items accurately.
• Show around in connection with in-house functions.
• Coordinate welcome packages and thank you letters/gifts.
• Performs other related tasks as assigned by management.